The Prison Phoenix Trust’s Privacy Policy

  1. Who is responsible for managing my information? This website is owned and maintained by The Prison Phoenix Trust. We are responsible for the collection and proper management of any personal information individuals submit through the website response forms, the yoga teacher feedback form, or when you get in touch with us by other means for any reason, for example to request our materials or support through the post. We will keep your personal details secure and use the information you provide consistently with applicable privacy and data protection laws and the terms of this Privacy Policy.
  2. What information do you collect? If you provide it, we collect your name, address, email address and phone number. If you submit a teacher background form, we store information from that form as well. We also collect website usage information using cookies. When someone visits we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
  3. How do you use my information? The information you provide may be used in a number of ways, for example: to enable us to keep you updated about our activities, via our quarterly newsletter and annual appeal letter; to help us find a suitable yoga teacher when an opportunity presents itself in prison or other secure setting; or to provide you with the information or materials you ask for; or to honour any contract you have with us.As part of the registration process for our quarterly e-newsletter, we collect personal information. We use that information for a couple of reasons: to tell you about things you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; and to check our records are correct. We don’t rent or trade email lists with other organisations or businesses.
    We use a third-party provider, MailChimp, to deliver our e-newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe at any time by clicking the unsubscribe link at the bottom of the Mail Chimp messages, or by emailing us.
  4. Who will you share my information with? We do not share your information with any other charities, organisations or individuals. If you are a yoga teacher and have agreed to go into a prison for a taster workshop with us, we will need to give the prison your name, address and date of birth for their security purposes.
  5. How long will you hold my information for? We keep information for as long as we need it for the purposes for which it was collected. If you opt-out of the newsletter or the annual fundraising letter, we keep your information to ensure that we don’t inadvertently contact you in the future.
  6. Cookies. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
    Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
    Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
  7. How can I access and update my information? You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the address below. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
  8. How do you update this privacy policy? We keep our privacy policy under regular review and we will place any updates on our webpage. This privacy policy was last updated on 17th May, 2018.
  9. Who can I contact if I have queries about this privacy policy? Write to The Prison Phoenix Trust, PO Box 328, Oxford, OX2 7HF or email us at